Zoho Vault for Team Passwords, Shared Logins, and Audits

We run your Zoho Vault password manager for a monthly plan. The first stretch covers setup, migration from whatever you use today, the browser extension and mobile rollout, directory sync, single sign on, and your chamber and sharing structure. After that comes user provisioning, password health reviews, audit reporting, policy changes, and the access requests your team raises each month.

It is a password manager built for teams. Passwords, API keys, licenses, certificates, and secure notes sit in an encrypted vault, and chambers, folders, and privilege levels decide who may see and use each one. Staff sign in through a browser extension or mobile app, and administrators get audit trails of who opened what and when.

Yes. Zoho bills your license directly and we add no markup. Our fee covers management work only. If Vault already comes with a Zoho One subscription you hold, there is no extra software to buy, and you pay us just to run it properly.

Yes, and it is usually the first job. We export from LastPass, 1Password, Bitwarden, Keeper, Dashlane, a browser password store, or a spreadsheet, then clean the data before it touches Vault. Duplicates, dead entries, and logins for systems retired years ago are dropped, not carried over.

Most organizations are live in two to three weeks. Week one covers vault structure, policies, and the migration. Week two covers directory sync, single sign on, extension and mobile rollout, and training. Bigger teams, more systems to import, or stricter compliance can take four to six weeks, and we say which you are before we start.

Vault encrypts your data before it leaves your device, using a master password Zoho never stores, so nobody at Zoho or Cascadia can read your secrets. In practice, security also depends on configuration, which we own: enforced two factor, sensible sharing, IP and session controls, prompt offboarding, and an audit trail someone reads each month.

Vault offers recovery through a designated super administrator and through emergency contacts, but only when they are configured beforehand. We set up both during onboarding, document the steps, and test them. With neither in place, a lost master password means the encrypted data cannot be recovered, which is why we do it in week one.

Yes. Vault supports Zoho OneAuth, TOTP apps such as Google Authenticator, hardware keys including YubiKey, and passkeys on supported devices. We turn on enforcement for the organization, allow a grace period, send written instructions, and help staff through the first days so it arrives as policy and not a flood of support requests.

Removing a person is easy. Doing it properly is not, because shared secrets need new owners and anything they could see should be rotated. We write the offboarding runbook, transfer ownership of their chambers, rotate the credentials that matter, and remove the account, so access ends the day they do.

Yes. It syncs with Zoho Directory, Active Directory, Microsoft Entra ID, Okta, and Google Workspace, so accounts are created and disabled from one place. We configure the sync, map your groups to Vault roles, and set up single sign on, so people enter with the credentials they already use elsewhere.

Yes. Custom secret types give API keys, SSH keys, software licenses, certificates, payment cards, and Wi-Fi credentials their own fields instead of a notes box. We build those types during onboarding, which is often what stops developers leaving keys in code repositories and chat threads.

Each month a written review covers password health (weak, reused, and stale credentials), adoption by team, sharing changes, and access that no longer looks right. When you need audit evidence for SOC 2, HIPAA, ISO 27001, or a client security questionnaire, we pull the access reports and exports your auditor requests.

You do. The Zoho organization is registered to your company, the subscription is in your name, and the secrets are yours. Nothing sits behind a Cascadia login. If you take password management in house or switch providers, there is no handover to negotiate.

It depends on what else you run. Vault is included in Zoho One, so a company already on Zoho One has nothing more to buy for it. If Vault is your only Zoho app, a standalone subscription is the simpler fit. We look at the apps you use and tell you which side of that line you fall on.

Requests under your plan are completed within two business days. Typical examples are a new chamber, a changed sharing level, an added secret type, or an offboarding for someone who just gave notice.