Managed Email Services for Google Workspace Zoho Mail Growing Teams

Managed email means somebody else owns the technical side of your company email. We provision the mailboxes, configure the domain records, enforce security settings, add and remove staff, monitor deliverability, and answer your team's questions directly. You keep using Gmail or Zoho Mail exactly as you would otherwise. The difference is that when something breaks or somebody joins, you send one message instead of learning an admin console.

Yes, and the management is identical on either one. Google Workspace suits teams that want the full Docs, Drive, and Meet ecosystem or already live in it. Zoho Mail suits teams that want professional email on their domain at the lowest possible license cost. We run both to the same standard, and the only thing that changes is the license we carry for you and the per-user rate.

Our management fee is $10 per user per month for Google Workspace and $5 per user per month for Zoho Mail. The provider license is added on top at its own rate, which depends on the tier you need. Both providers sell several tiers, so we help you pick the right one rather than defaulting everyone to the most expensive plan. Everything arrives on one invoice from us.

The license is carried by us and billed to you, but it is separate from the management fee because the providers price several tiers differently. Google Workspace runs from a basic business plan up to plans with much larger storage and meeting limits, and Zoho Mail starts near a dollar per user. We quote your exact license cost up front, then it appears as a line on the same invoice.

Yes. We hold the subscription relationship with the provider and pass the license through to you, which is why you receive one invoice instead of two or three. It also means billing questions, renewals, seat changes, and payment failures come to us rather than to a provider support form. You can still verify your own subscription in the admin console at any time.

Neither. There is no onboarding charge, no migration charge, and no minimum number of users. A two-person business pays for two users and a forty-person business pays for forty. We would rather earn the account monthly than lock you into a floor you have to grow into, and it keeps the decision to try us a small one.

Yes, migration is included at no cost regardless of how many mailboxes you have. We move messages, folder structure, contacts, and calendars from your current provider, then keep the old system reachable until we have confirmed nothing is missing. Most clients come to us from a host they have outgrown, so we treat the move as part of onboarding rather than a billable project.

For a small team it is usually done inside a day, with the DNS cutover scheduled for a quiet hour. Larger mailboxes take longer because the volume of historical mail is the limiting factor, not the setup. We copy the bulk of the data before switching anything over, so the window where mail could be delayed is short and you know when it is.

No. We copy rather than move, which means your old mailbox stays intact until you tell us to release it. Folder structure, read status, contacts, and calendar entries come across, and we spot-check accounts against the originals before declaring the migration complete. If something did not transfer we run it again rather than asking you to sort it out.

It depends on what else you use. If your team relies on Docs, Sheets, Drive, and Meet, Google Workspace is worth the higher license. If you mainly need reliable email on your own domain and you are cost-sensitive, Zoho Mail does that for a fraction of the price and is a genuinely capable platform. Tell us how you work and we will recommend one, including when the cheaper option is the right call.

Anything to do with running your email: setup, access problems, spam and delivery issues, aliases, groups, mobile devices, onboarding, offboarding, and questions from individual staff. There is no per-ticket charge and no cap on how often your people contact us. Larger projects outside email, such as building an automation or reorganizing your entire file storage, are quoted separately so the monthly fee stays predictable.

We do, as part of the service. These three DNS records tell receiving mail servers that messages from your domain are genuinely yours, and misconfigured records are the most common reason legitimate business email lands in junk. We publish them, align them, and revisit them whenever you add a new sending tool such as a CRM, invoicing system, or marketing platform.

Send us the name. For a new hire we create the mailbox, aliases, group memberships, and device access before their first day. For a departure we suspend access immediately, forward or delegate the mail, hand any files to whoever is taking over, and release the license so it stops being billed. Both are covered by the monthly fee.

Yes, and it is one of the most common reasons people come to us. We check your authentication records, look for blocklist entries, review what else is sending on your behalf, and identify the specific cause rather than guessing. Sometimes the fix is a DNS record, sometimes it is a compromised account or a marketing tool sending without permission.

Yes. Your domain stays registered in your name, the organization account is yours, and you keep admin visibility. We manage it on your behalf rather than holding it hostage. If you ever leave, we hand over administrative control and help with the transition instead of making it difficult, and your mail leaves with you.