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Managed Zoho Vault puts every company password, key, and license behind one encrypted vault and keeps it that way. We migrate you off your current tool, build the chamber and sharing structure, connect your directory and single sign on, enforce two factor, and review password health and audit trails every month. It runs inside the Zoho account your company owns, and your team is trained to use it.
Passwords that stay under control
A password manager is bought for the passwords and earns its money on the day somebody leaves. Until then it is a convenience. After that it is the difference between revoking access in one place and trying to remember every shared login a departing employee happened to know.
So the leaver process is the one that gets designed properly. Shared credentials a leaver knew are still known to them, which means rotating rather than merely revoking, and that is the step almost everybody skips. Beyond that: sharing is structured by team so access follows a role rather than a favour, weak and reused passwords are reported on rather than assumed away, the second factor is rolled out in a way that does not generate a week of tickets, and access is reviewed on a schedule instead of at incident time.
Agencies usually quote a project fee to move you off your old password tool, then a retainer to look after the new one. We fold both into one monthly rate with no separate setup charge. That puts the incentive on us to import cleanly the first time, because we are the ones who live with the result.
Nobody should file a ticket to share a login with a coworker. We train your staff on the extension, the mobile app, and safe sharing, train your admins on the settings they own, and leave written notes behind for the next hire. You handle the daily work and send us the structural changes.
Vault suits a lot of teams and suits some badly. We have no commercial reason to push you either way. We will look at your size, your compliance obligations, and what you need to integrate, then tell you plainly whether it fits or whether another password manager would serve you better.
Most vaults become one flat list of shared logins within a quarter, because the structure was never decided. We map chambers, folders, and privilege levels to how your teams actually work before the first import, so access is granted by role from day one instead of being untangled a year later.
Your Vault organization, your secrets, your audit history, and your Zoho subscription all sit in an account registered to your company. Nothing lives behind an agency login, and we hold no master password of yours. If you bring this back in house, there is nothing to hand over because it was never ours.
A vault your directory cannot see is another list to maintain by hand. We align Vault with Zoho Directory so accounts come from one source, build provisioning and offboarding workflows in Zoho Flow, and pull password health into Zoho Analytics alongside the rest of your reporting.
Why teams stop doing this alone
Anybody can create a vault and start adding logins. Getting the whole company off shared spreadsheets, keeping sharing tidy as people change roles, and still passing a security questionnaire two years later is the part that usually never gets finished. Here is how the two approaches compare.
Migrations stall because the person running it also runs everything else. We export, clean, and import to an agreed scope and a date, come back to you for decisions on structure and access, and hand over a vault your staff are actually using rather than a half finished import.
Vault gives you password policies, two factor enforcement, session timeouts, IP restrictions, and sharing rules. Left alone it keeps whatever you picked in week one. We set each one to your situation, then review them as your team grows and your compliance obligations change.
Offboarding usually means disabling an account and hoping. We transfer ownership of the secrets that person held, rotate the credentials they could reach, and remove access the same day they go, so a departure does not leave live logins sitting in somebody else's browser profile.
Every password manager reports weak and reused credentials, and almost nobody works the list. We take it monthly, prioritize the accounts that matter, chase the owners, and confirm the fix. There is no hourly rate to think about first.
Some teams need privileged access management or automated secrets rotation that Vault does not cover. Because we run the wider Zoho stack as well, we will say so rather than forcing a workaround. We also flag when Zoho One costs less than separate app plans.
Hourly help makes every small access change feel expensive, so people stop asking and go back to sharing logins in chat. A flat monthly rate makes the cost predictable and puts the incentive on us to keep access clean rather than to bill hours against it.
Built for teams sharing logins
A managed vault pays off once more people need access than anyone has time to administer. If your team shares logins over chat, nobody is sure who can reach the billing account, or a client keeps sending you a security questionnaire, this is usually the fix.
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Running more than one Zoho app? The Zoho One bundle covers every app under one monthly plan instead of stacking separate app subscriptions on top of each other. CRM, Desk, Books, Vault, Campaigns, and the rest get managed together for less than four individual app plans, which is where most multi-app teams end up.
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