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We get your cold outreach inboxes trusted before you have to rely on them. You keep your own sending accounts on Google Workspace or Microsoft 365. We connect them, publish and align SPF, DKIM and DMARC, then ramp each mailbox on its own schedule so volume grows at a pace filters accept. Blocklists and sending reputation are monitored the whole time, and you get a report on every inbox each month.
Deliverability someone else owns
Most cold email problems are not really about the sending tool. They are a missing DKIM signature, an SPF record that quietly broke when you added a CRM, a domain that got pushed too hard in its first week, or a list nobody verified. We own all of that. You send the campaigns, and we make sure the accounts they run on are authenticated, trusted, and watched. Here is what that looks like in practice.
Sending domains are bought separately from your main one, so a bad week never touches the mail your customers rely on. Authentication is set up correctly before the first send and rechecked after any change to your stack. New domains are warmed over weeks rather than days, because volume is the thing providers judge hardest. Lists are verified before they run. Blocklists and reply rates are watched continuously, so a problem surfaces while it is still small enough to fix.
Plenty of deliverability problems have nothing to do with sender reputation. If your list is stale or your offer reads like a template, we will say so before taking your money. Sometimes the right answer is retiring a burned domain rather than spending six weeks trying to rebuild it.
Your sending accounts stay in your name and under your control. Our connection to them is exactly that, a connection, not a resale. If you ever stop working with us, the domains and the reputation you paid to build stay exactly where they are.
There is no client dashboard, no seat to learn, and no weekly export you have to interpret yourself. The infrastructure is ours to operate, and what comes back to you is a plain summary of what changed and what it means. Your time goes on campaigns instead of tooling.
Authentication is not a one time task. Any new tool that sends on your behalf can break alignment quietly, and most setups are never looked at again after launch week. Rechecking the whole chain whenever your stack changes is usually how problems surface early.
A brand new domain and a mailbox that sat quiet for a month need different handling, and one global volume setting serves neither of them well. Each account gets a curve built for it, then adjusted week to week against what the reputation signals are doing.
Most warmup tools bill per mailbox, so your costs climb at exactly the moment outreach starts working. Our tiers are sized by inbox count with the price held flat, which means you can add a sending account without a billing conversation first.
Why teams outsource warmup
Buying a warmup tool takes ten minutes. Running deliverability properly is the part that costs time: authentication records that need revisiting whenever your stack changes, blocklist checks, a ramp schedule per mailbox, and list hygiene before every send. Here is how a self-managed setup compares with handing the whole thing to us.
Publishing your SPF record is not something a warmup tool does, and neither is noticing when a new CRM quietly breaks alignment. The DNS side sits with us and gets treated as part of the job, so nothing stays half configured for months.
One volume setting for everything you connect is the self-serve default, and it is what gets a new domain throttled in its first week. The curve here is set per mailbox instead, against domain age and against what the reputation signals show.
Most tools show you a red indicator and stop there. Ours is a longer job: identify the list, work out what triggered it, fix the cause, file the delisting request, then confirm the removal actually went through.
Bounces damage reputation faster than any ramp can rebuild it, and no amount of warmup survives a batch of dead addresses. Recipient lists get verified before campaigns run on the managed tier.
A single green score tells you very little. What arrives instead is placement direction for each inbox, plus a plain statement when the numbers are not moving, including when warmup is not the real constraint.
Tool support means a ticket queue and a knowledge base article, which is fine until the question is specific to your setup. Message us and you reach someone who already knows how your domains are configured and what changed last week.
Who this actually fits
Outsourcing this pays off when outreach matters to your revenue but nobody on your team wants to own DNS records and reputation monitoring. If your replies have dropped or your mail is landing in promotions, that is the signal to act. So is a brand new sending domain, since the first weeks are the ones you cannot redo.
How we work with you
Getting started is mostly us working in the background. We audit your sending domains first and fix what is broken, then bring each mailbox up slowly while you carry on using your normal business email as usual. Once the ramp finishes it settles into monitoring you barely notice.
1
We start with what you actually have: which domains you send from, how your SPF, DKIM and DMARC records currently read, whether anything is already blocklisted, and how old each mailbox is. You get a straight write up, including the cases where we think warmup is not your real problem. Nothing changes on your live business email while we look, and the review is free.
2
We publish and align the authentication records, correct anything the audit flagged, then connect each mailbox and begin its ramp. Volume climbs gradually rather than all at once, matched roughly one to one against what you plan to send. Your existing business email is untouched throughout, and you do not need to pause any campaigns you are already running.
3
Once accounts are warm we keep watching: blocklist checks, authentication failures, and placement direction for each inbox. You get a monthly summary in plain language covering what moved and what we changed. If something needs a decision from you we come and ask, and if warmup stops being the real constraint we say so rather than quietly billing on.
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