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Video calls are easy until you need them to do a job. Managed Zoho Meeting covers the hosts, the recurring sessions, the webinar production, the registration pages, the reminders, and the recordings, all run inside your own Zoho account. We wire it into CRM so every call and every registrant lands on a real record, keep the security settings sensible, and send you the attendance numbers without being asked.
Sessions that run without drama
Video calls are the one tool where a configuration mistake happens in front of a client. Somebody wanders into a meeting they should not be in, a recording lands somewhere nobody decided about, or an invite goes to a calendar that person never opens. None of that is a limitation of the software. It is a set of defaults nobody changed.
Recordings are the part worth thinking about before rather than after. They accumulate quickly, they often contain things a client said in confidence, and by default they sit somewhere nobody has made a decision about. So retention and storage are agreed up front and match your policy. Waiting rooms and join permissions are set so a client call cannot be wandered into. Calendar integration is tested against the calendar people actually use. And host seats go to those who run meetings rather than to everybody by default.
You do not need a producer on staff or a rehearsal calendar nobody keeps. Tell us the date and the topic, and we build the session, set the presenter roles, run a practice pass with your speakers, and stay on the call while it happens. You present. The joining problems are ours.
A webinar list sitting in a spreadsheet is not a pipeline. Registration forms map straight into your CRM with source tracking attached, attendance writes back against the contact, and the follow up splits by who actually showed. Sales sees who sat through the demo, not who clicked a calendar link.
Storage fills quietly and then a session fails to record. We name and file every recording consistently, set a retention policy you agreed to, and review the space monthly. Client and webinar recordings get kept longer than internal standups, and nothing important disappears because the account hit a limit.
Seats accumulate, people leave, and nobody audits the bill. We provision hosts properly, remove access the week somebody departs, reassign their recurring meetings so those do not fail silently, and compare each quarter what you pay for against what actually ran. Where consolidating saves money, we say so.
Every session, recording, registration page, and report lives inside your own Zoho subscription under your company name. Nothing sits behind an agency account, so there is no export to negotiate and no leverage held over you. If you bring this back in house, it is already yours.
An open join link eventually lets somebody into a call they should not hear. We configure waiting rooms, registration requirements, and entry passwords for the sessions that need them, and leave the internal standup easy to join. Recording consent and retention get written into the account, not into a policy document.
Why teams stop running this in house
Anybody can start a video call. Running a webinar people actually attend, keeping host licenses tidy, getting recordings filed, keeping outsiders out of client calls, and making sure any of it reaches CRM is a different job. Here is how the two approaches compare.
In house it lands on whoever has the most calendar access, usually the day before. Under a subscription you send the date and we build the session, the registration page, the reminders, and the follow up, with a rehearsal booked in first.
Exporting a registrant list to a spreadsheet works right up until nobody does it. We map registration and attendance into CRM automatically, then check the mapping rather than waiting for a rep to ask where the webinar leads went.
Licenses get added for a project and stay on the bill for years after the person left. We audit them quarterly, reassign the recurring meetings tied to departed staff, and tell you which seats you can safely drop.
Without source fields captured at registration, a webinar is a headcount and nothing else. We capture the source and the UTM values at signup and carry them into CRM and onto the deal, so the event has a figure attached when you ask.
A standalone video tool has no reason to care what happens in CRM or Bookings. We manage the wider Zoho environment, so when a scheduling problem is really a calendar sync problem, we say so, and we flag when Zoho One costs less than adding apps one by one.
Hourly help makes every webinar feel expensive, so teams stop running them and send a slide deck instead. A flat monthly rate makes the cost predictable and puts the incentive on us to keep your sessions working rather than billable.
Built for teams that meet in public
Video conferencing stops being a utility once you run webinars for an audience, once client calls have to be recorded and filed, or once somebody asks how many of last month's registrants turned up. If nobody owns the host list, this is usually the fix.
How we work with you
Whether you are starting fresh or cleaning up an account three people have administered, the sequence is the same. We find out what exists, fix what should stay, then run it. Most clients are set up within two to three weeks and stop thinking about the plumbing after that.
1
We start by listing every host seat, recurring meeting, booking link, webinar, and integration attached to your account, including the weekly sync somebody scheduled for a team that no longer exists. For each one we record who owns it, who joins, where the recordings land, and whether it still serves a purpose. That list is usually longer than anyone expects.
2
We set the security and recording policy first, because it decides everything downstream. Then we provision the hosts, connect the calendars, wire the CRM sync in both directions, and build the booking links and registration pages you need. Existing meetings keep running until their replacements are tested, so nobody arrives at a dead link.
3
From there you send us requests and we handle them, usually within a day or two. We run your webinars live, watch the sync and the storage, keep the host list current as people join and leave, and send a monthly summary of what ran, who attended, what broke, and what we fixed. Nothing gets discovered broken.
Pricing
Managed Service
ALSO AVAILABLE
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Bundled Service
/per month, all Zoho apps
renews on the 1st of each month
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Running more than one Zoho app? The Zoho One bundle covers every app under one monthly plan instead of stacking separate app subscriptions on top of each other. CRM, Books, Desk, Projects, Meeting, and the rest get managed together for less than four individual app plans, which is where most multi-app teams end up.
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