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Zoho Connect can be the place your company actually goes for announcements, policies, and project updates, but only if someone builds the groups, writes the knowledge base, and keeps it current. That part is a job. Our managed Zoho Connect plan handles it on a flat monthly rate: an intranet structured around your real teams, a knowledge base people trust, workflows that automate onboarding and approvals, and guest access that ends when a contract does.
An intranet people keep opening
Nobody decides to stop using the intranet. The feed just gets quieter, the handbook slowly describes a company that no longer exists, and one day you notice the last three announcements went unread. Meanwhile a contractor from last spring still has access, because removing people is nobody's job in particular.
So the work is pruning and auditing, on a schedule. Groups that have gone quiet are archived rather than left to pad the list, and the handbook carries a review date so it stops describing a company you no longer are. Guests and departed staff are audited regularly, because access granted for one project almost never gets removed when the project ends. Announcements go where people will actually see them. And somebody owns the question of whether anyone is reading it, which is what decides whether it was worth buying.
Access drift is rarely dramatic. A contractor joins one group for a six week project, then stays for two years. We review group membership, guest accounts, and role permissions on a schedule, so the list of people who can read your internal announcements matches the list of people who should.
A network with two hundred groups is the same as a network with none, because nobody can find the right one. We build the structure around how your teams actually work, set naming rules that survive contact with reality, and archive the dead groups instead of letting them pile up.
The built-in integrations cover common setups well. The awkward cases need more: a custom app that pulls from software Zoho has never heard of, a workflow that writes back to your own database, or an onboarding sequence assembled from two systems at once. We build those with the Connect API and Deluge, so an unusual requirement does not become a permanent workaround.
A tool people resent is a tool people route around, and then you are paying for an intranet nobody opens. We set Connect up around the way your teams already share information, then adjust it when something annoys them, rather than sending another reminder to use the new system.
Everything we build lives inside your own Zoho Connect subscription, under your ownership. If you ever change providers, the groups, manuals, boards, and custom apps stay exactly where they are. Nothing sits in an agency account, so there is no export to negotiate and no leverage held over you.
Zoho Connect prices per user, and the lower tiers cap storage, guest accounts, and how many custom apps you can run. We track your usage against your current plan and flag a change before a limit blocks a hire or an app you needed working that week. You stay ahead of the cost rather than reacting to it.
Why intranets stop getting used
A consultant can switch Connect on, build a group list, and run one training session. Keeping the knowledge base accurate, permissions tight, and workflows running as your team changes is a different job, and it is the one that decides whether anybody still opens the intranet a year from now. Here is how the two approaches compare.
Every new group, custom app, or permission change means a fresh quote and a wait when you are billing hourly, which quietly discourages you from asking. Under a subscription, you tell us what you need and we do it. Changes inside your allowance are simply part of the service.
A standalone intranet leaves your staff directory, time off, and customer news in three places that never talk. We link Connect to Zoho People, CRM, and Desk so a new hire, a closed deal, or an escalation surfaces in the group that owns it without anyone rekeying it.
Most providers quote a rebuild because it is easier than reading someone else's work. We audit what exists, check your permissions and content health first, and tell you honestly which groups and manuals are worth keeping and which should be rebuilt clean.
A departing employee owns groups, manuals, and sometimes the only copy of a process the team still needs. We build offboarding into a routine so access ends the same day and ownership transfers cleanly, rather than discovering six weeks later that a disabled account is holding a key document.
An intranet-only contractor has no reason to look at what else you run. We manage the wider Zoho ecosystem, so when your adoption problem is really an HR data problem, we say so, and we flag when Zoho One costs less than adding apps one by one.
Hourly work makes every busy month an unpleasant invoice, which quietly discourages you from asking for things. A flat monthly rate makes the cost predictable and puts the incentive on us to keep your team actually using Connect rather than to accumulate billable hours.
Built for companies that run on people
Zoho Connect earns its keep when your company is big enough that word of mouth stops working, or when new hires spend their first week asking questions the last new hire already asked. If your policies live in an email attachment, or you pay for a separate intranet while already funding Zoho, this is usually the fix.
How we work with you
Whether you are starting from an empty network or inheriting one somebody else built, the sequence is the same. We work out how information moves through your company now, build the group structure and the permissions, then migrate the content and automate the repetitive parts. Your staff are working in a managed intranet within weeks rather than at the end of a quarter.
1
We start with a consultation about where your policies live now, what new hires get told verbally, and which tools you are hoping to replace. Then we look at your team structure and where the external people sit. If a group layout you want turns out to fight your reporting lines, this is where you find out, rather than after everybody has joined.
2
We create the group structure, set roles and permissions, configure guest access for your clients and contractors, then link Zoho People, CRM, Desk, and whatever else your work touches. The knowledge base gets built and your existing documentation migrated at this stage, because retrofitting content onto a live network is far harder than launching with it.
3
We build the custom apps and workflow automations, roll Connect out to everybody, and keep it running from there. Permissions get reviewed, articles get flagged when they go stale, offboarding gets handled the day someone leaves, and new groups, apps, and connections get built as you need them.
Pricing
Managed Service
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Bundled Service
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renews on the 1st of each month
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Running more than one Zoho app? The Zoho One bundle covers every app under one monthly plan instead of stacking separate app subscriptions on top of each other. CRM, Books, Desk, Projects, Connect, and the rest get managed together for less than four individual app plans, which is where most multi-app teams end up.
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